Description: The The Central County Fire Department is evaluating new software to satisfy its finance information management application needs. The Fire Department appreciates a proposal response to include all costs associated with training, implementation, hardware specifications/hosting costs (if applicable), interface estimates, data conversion assistance, annual maintenance, and support.

Questions:

Questions related to this information request are to be directed, by email to Rich Santiago, Assistant Finance Director at rsantiago@hillsborough.net no later than November 13, 2025. Only written questions submitted by email by the stated date will be accepted. All questions and responses will be compiled and submitted electronically in one email on November 19, 2025.

Vendor responses are due by 5:00 p.m. PST on December 4, 2025. Submit electronic responses to Rich Santiago, Assistant Finance Director by email to rsantiago@hillsborough.net. Thank you for your participation. We look forward to reviewing your response.

Current Opportunity:

• Request for Proposal – Financial Software System
• Appendix A
• Appendix B
• Professional Services Agreement Template

Contact Information:
All questions regarding this project should be directed to Assistant Finance Director, Rich Santiago, via email at rsantiago@hillsborough.net .

Schedule:
Central County Fire Department reserves the right to make changes to the schedule below, but plans for the RFP process are as follows:

 

Release and Issuance of the Request for Proposal (RFP) - October 30, 2025 

Vendor Questions Due - November 13, 2025 

Date for the District to Provide Answers to Vendor Questions - November 19, 2025 

Vendor Proposal Responses Due - December 4, 2025 

Decision on Vendor Finalists (Short-List) - January 2026 

Demonstrations by Vendor Finalists - January 20-22, 2026 

Reference Checks - January 2026 

Final Vendor Selection - February 2026 

Contract Negotiations - February / March 2026 

Implementation Start - April / May 2026 

 

Submittal Deadline:

Due by Email: Thursday, December 4, 2025 | Time: 5:00 p.m. PST
Proposals will not be accepted after this date & time

Central County Fire Department/Town of Hillsborough
Attention: Rich Santiago, Assistant Finance Director
1600 Floribunda Avenue
Hillsborough, CA 94010
rsantiago@hillsborough.net
(650) 375-7406